To: District Commissioners, Group Leaders/Leaders in Charge, Group Treasurers, Rover Unit Leaders, Rover Unit Treasurers, Fellowship Chairs and Fellowship Treasurers CC: Chief Commissioner, Deputy Chief Commissioners, Region Commissioners, State Office Professional Staff, Region Office Professional Staff Trouble reading this email? click here Information regarding invoicing for Quarter 1 of 2021/22 Scout Financial Year On Sunday 14 March, an email was distributed to all adults in Scouting regarding the postponement of the go live date for the Direct Billing of the State Membership Fee.
As an interim arrangement, Scouts NSW will revert to the existing invoice process for Quarter 1 of the 2021/22 Scout Financial Year, with an invoice to be issued to Scout Groups on Thursday 1 April 2021.
This means that Scout Groups will be required to invoice Scouting families for the Quarter 1 portion of the 2021/22 State Membership Fee and administer this payment to Scouts NSW, as per the existing process.
This communication aims to clarify the details surrounding the Quarter 1 invoice to Scout Groups.
What will be included in the Quarter 1 Invoice Scouts NSW issues to Scout Groups?
The invoice issued to Scout Groups on 1 April will be for the Quarter 1 portion of the 2021/22 State Membership Fee. This is $60 out of the $240 State Membership Fee for each member.
The invoice will also include the following fees for members who joined the Scout Group in Quarter 4 of the 2020/21 Scout Financial Year between 1 January and 31 March 2021:
Active Kids rebates
Parents will have until Sunday 28 March to redeem their Active Kids vouchers with Scouts and have these reflected on the 1 April invoice.
Members who have redeemed their Active Kids voucher with Scouts by this date (or who have existing Active Kids credits on their record) will have their Active Kids credits reflected in the invoice sent to their Scout Group.
Will the normal 21-day payment terms apply?
We recognise the significant time and effort involved in issuing invoices and collecting payments at the Group-level. To allow Groups to manage this process, we have extended the payment due date for the 1 April Group invoice to 30 April 2021.
Please be aware that the 21-day payment term will still be noted on the invoice sent to Groups on 1 April as the invoice is auto-generated from ScoutLink.
Communication to Families and Other Questions
As noted in the email dated 14 March, an email was distributed to families on Monday 15 March to notify them of this. A copy of the correspondence can be viewed here.
We will continue to communicate to Leaders and Treasurers any updates regarding the direct billing project.
If you have any questions about the Quarter 1 invoice, please contact the Scouts NSW Member Services Team on memberservices@nsw.scouts.com.au.
Youth Safety in Scouting Scouts NSW is committed to operating as a child safe organisation and implementing child safe policies and practices in accordance with the elements of a child safe institution outlined by the Royal Commission into Institutional Responses to Child Sexual Abuse report entitled Creating Child Safe Institutions.
Remember All suspicions, concerns or allegations about criminal matters or child protection matters should be reported directly to the Chief Commissioner, the Deputy Chief Commissioner (Youth Safety, Compliance and Support), the CEO or the Child Protection Officer at the NSW State Office.
Imminent Danger If a young person is in imminent danger, the matter should be reported directly and immediately to NSW Police on 131 444. Where a report is made to the police, you should also subsequently notify the NSW State Office.. You've received this email as a member of Scouts Australia NSW, or through your email address being the contact email provided for a member of Scouts Australia NSW. |